Volunteer Screening

To ensure we are providing a safe environment for our 4-H members to Learn To Do By Doing, volunteer screening is a mandatory process for all 4-H clubs across the country. Volunteer Screening has been in place in 4-H Saskatchewan since 1999.

Each Saskatchewan 4-H Club must be led by at least two adults (18 years or older), who are not 4-H members:
  • The club must have at least two Trained Volunteers (A) before they will be able to register.
  • The club must ensure the Rule of Two is met. Spouses may be part of a club leadership team but cannot meet the Rule of Two alone. There must always be a third Trained Volunteer or Screened Volunteer present.

​If you have any questions, please contact the office! 
Download the PDF-fillable Application Package here:
​The 4-H screening process includes:
Documents
Please complete the application form, which includes an interview to be completed with a leader in your home club, and a declaration, stating you have read and understand relevant 4-H policies and documents: 
Criminal Record Check  ​
All 4-H leaders must complete a Criminal Record Check, including a Vulnerable Sectors Search. You can complete it at your local police/RCMP - fees vary by detachment​​
THREE REFERENCE FORMS ​​​
Find three people who have known you for two or more years (must be non-family members) to complete the 4-H Reference Form. 

If you are acting as a 4-H Reference, you will find the form here:
Submit your Application

Send the completed package to the 4-H Office. To register as a 4-H leader, you must submit their screening before October 15. 
  • Mail to 3830 Thatcher Avenue, Saskatoon, SK. S7R 1A5
  • Fax to: 306-933-7730 
  • Email to: karrie@4-h.sk.ca 
Resources for General Leaders:

VOLUNTEER TRAINING  

Volunteers must be Trained Volunteers (A) to register as a 4-H Leader. 
  • Volunteers that complete screening and 4-H required training are "Trained Volunteers (A)".
  • Volunteers that complete only screening are considered "Screened Volunteers (B)".  Screened Volunteers must always be accompanied by a Trained Volunteer when working with youth.

All 4-H leaders must complete the required online training modules. These can be accessed on 4-H LEARNS (www.4-h-learns.org). You will require an account. 
  • Commit To Kids Sexual Abuse Prevention Training (2.5 hours)
  • Youth Safety Training (1.5 hours)​
Commit to Kids
Nationally, Commit to Kids has been implemented as mandatory training for all registered 4-H volunteers in Canada. This online training takes approximately 2.5 hours to complete. To complete the training and receive your certificate you must complete the quizzes in the modules and achieve at least 80 per cent on the final Knowledge Validation Test.

You do not need to complete it in one sitting. It is broken in to eight separate modules, which address the following:
(a) The definition of child sexual abuse;
(b) The grooming process;
(c) Handling disclosures of child sexual abuse;
(d) The impact of child sexual abuse;
(e) Creating a Child Protection Code of Conduct for your organization;
(f) Policies and procedures to use to protect children in your organization;
(g) The C2K program for child-serving organizations.
​
To access the Commit to Kids Training:
  1. Go to www.4-h-learns.org and sign-up or log-in
  2. Under the NETWORK tab, select All Groups. Find the 4-H Canada Volunteer Leader Training Group and click on the title to open it.
  3. In the group, click on Topics. Find the Commit to Kids Training topic and click on the title to open. Then, scroll down to Get Started and click on the link for Saskatchewan.
  4. You will be redirected to the Commit to Kids website (vta.c3p.ca) and will need to create a personal password for your account.
  5. Accept the end user license agreement and click the link you will receive in a verification email.
  6. Once your account is created, bookmark the link in your browser and complete the training.

Once completed, a certificate will be issued to you by Commit to Kids and the 4-H Office will also be notified. Commit to Kids Training is mandatory to register as a 4-H leader in the 2020-21 membership year.
Youth Safety Training
We want to ensure that 4-H leaders are familiar with the new Youth Safety at 4-H in Canada policies, and they understand their role and specific responsibilities in delivering safe programming that meets youth industry best standards.

This training was created in collaboration between 4-H Canada and 4-H provinces. It will be delivered via webinar by your 4-H Saskatchewan Staff. 

​After completing the training, 4-H volunteers should be able to:
  • Identify the policies outlined in the Youth Safety at 4-H in Canada document
  • Apply the Rule of Two to club settings and events
  • Recognize the steps in planning safe activities and events
  • Recognize when to report concerns of abuse, misconduct, and safety issues
  • Know how to access 4-H Canada policy and resources
  • Know how to access provincial procedures and resources

Youth Safety Training is new in 2020-21. To roll in this requirement, each club will require at least two leaders to complete it. All new and renewing volunteers will be required to complete it this year. Next year, in 2021-22 it will be mandatory to register as a 4-H leader.

There is a pre-recorded video available for training. After the training video, you will be required to complete a quick quiz. The link to the quiz is in the description of the YouTube video. Please make sure to click "Show More" in the description of the YouTube video to find the link.  
If you have any questions, please contact your regional 4-H specialist.